Charleston Yacht Club

Download a printable version of the by-laws HERE.

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Charleston Yacht Club Auxiliary By-Laws

Article I

The name of the organization shall be The Charleston Yacht Club Auxiliary.

Article II

The purpose of the organization shall be to assist, in any way possible, the officers and committee chairmen of our affiliate, The Charleston Yacht Club.

Article III

Membership in The Charleston Yacht Club Auxiliary shall be as stated in the “The Charleston Yacht Club Constitution and By-Laws.”

Dues shall be established by the Board of Directors, as part of the budget, and approved by the members at the November meeting, payable by Feb. 1 of each year, and delinquent as of March 15. Any member who has not paid by March 15 will be dropped from the rolls as of the first of April.

Regular monthly meetings will be held on the second Thursday of each month, excepting January. The Board of Directors will set the meeting times and will have authority to change the dates and times as needed.

Article IV

The Board of Directors is the governing body and shall consist of the President, Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Immediate Past President, Membership Chair, and Meetings Chair. Each officer shall serve for a term of one year. If a vacancy occurs in any office, the Board of Directors may appoint a member to fill the unexpired term.

At the discretion of the Board, up to 3 additional Board members may be appointed to the Board, such members to be head of committees as may be necessary or desirable for the activities of the Auxiliary.

The Board of Directors shall meet monthly. A report of the minutes of the Board of Directors meetings will be distributed at the monthly meetings and/or in the newsletter.

Duties of the officers are as follows:

President:

To preside at all meetings of the Auxiliary and Board meetings.
To appoint an Auditor for the Treasurer’s report before the end of the clubs fiscal year.
To appoint all Standing Committees and be an ex-officio member of same without the right to vote.
To represent the Auxiliary in joint meetings with other civic clubs and cooperate at all times with the Commodore of The Charleston Yacht Club.
To represent the Auxiliary with the Charleston Yacht Club (i.e. attend ChYC Board meetings.)

Vice President:

To preside at all meetings of the Auxiliary and of the Executive Board in the absence of the President.
To appoint and head the Entertainment Committee, whose function shall be to plan and /or decorate functions given by the Auxiliary.

Recording Secretary;

To keep a record of all proceedings at each meeting
To keep a corrected list of all members, together with addresses, phone numbers, and emails
To act as Historian, keeping all press publications of interest regarding the Auxiliary activities

Corresponding Secretary;

To be responsible for all Correspondence of the Auxiliary.
To be responsible for sending an acknowledgement of concern to the members of The Charleston Yacht Club Auxiliary or members of their immediate family as stated in the Standing Rules.
To be responsible for writing and distributing the monthly newsletter to the members.

Treasurer:

To prepare a budget for the following year; to be presented at the October Board meeting for approval, and approved by the membership at the November meeting.
To be custodian of all funds.
To pay all budgeted expenses for parties and meals
To pay budgeted expenses under $ 150.00; to pay expenses over $ 150.00 if approved by the membership and Board of Directors.
To keep a balanced account of receipts and disbursements.
To present a current financial report at monthly meetings and board meetings.

Membership Chair:

To assist the Recording Secretary in keeping the corrected list of members
To recruit new members and encourage and retain members of the Auxiliary
To print and distribute the Membership Directory
To contact all delinquent members according to the Bylaws

Meetings Chair:

To appoint and/or plan the persons responsible for the food for the monthly meetings.
To oversee the budget for monthly meeting dinners; and to report, with the Treasurer, on costs and income from such dinners. Monthly meeting dinners and events should follow the Standing Rules.

Article V.

Nominating:

The Nominating Committee shall be chaired by the Immediate Past President, and consist of three (3) immediate past presidents, currently in good standing, plus two (2) members at large appointed by the President. The immediate Past President will be the Chair. The Nominating Committee report will be presented to the membership at the October meeting, and elections held at the November meeting. Nominations may be accepted from the floor during the October meeting and added to the ballot.

Article VI

The Auxiliary’s fiscal year will be Jan. 1 through Dec. 31. Officers will begin their terms as of Jan. 1.

Article VII

These Bylaws may be amended at any regular meeting by a majority of those present, provided that such proposed amendment has been read in full at the preceding regular meeting, and submitted in full in the newsletter of the previous month.

Article VIII

In regard to The Charleston Yacht Club Regatta, every member is encouraged to assist and cooperate to the fullest with the members of The Charleston Yacht Club.

New Standing Rules:

1. The budget for monthly meeting suppers is $ 400.00, including decorations. Preparation should normally be for 60-70 people. The meeting meal chair for the cooking group will advise the President if there are any exceptions. Ticket price is $ 7.00; with the intent that such cost for the meals should come from the ticket price; and no member or committee shall be responsible for extra funding or donation. Cooks eat free. Leftovers should be sold to members before the end of the meeting at a price decided upon by the cooks; any remaining may be sent home with volunteers or staff.

2. Each member is encouraged to assist with at least one monthly meeting per year (decorations, food, etc.). Each member is encouraged to bring a dish to support the Commodore’s Cocktail Party (or other such event) as part of the Charleston Yacht Club Regatta.

3. There will be a 50/50 drawing or Door prize at each meeting.

4. The Christmas Party will be a Friday or Saturday in early December as set by the Board. The Christmas Party is free to Auxiliary members and one guest. The fee for other guests will be set by the Board.

5. Flowers or appropriate gift will be sent to members in the event of hospitalization. A card will be sent to an Auxiliary member’s immediate family in the event of illness.

6. In the event of the death of an Auxiliary member, or member’s spouse or child, flowers will be sent or a monetary gift in memoriam sent in that person’s name. Auxiliary members may volunteer to prepare and deliver food to the home of the Auxiliary member on such occasion, but no reimbursement will be made. All members are encouraged to notify the Corresponding Secretary or President of any illness or death.

7. When funds are available, an appropriate gift should be made to the Charleston Yacht Club. Such gift shall be approved by the Board of Directors, and recommended to the membership for approval during a regular membership meeting.